The Clerk is given the authority to refuse deputations under the following
circumstances:
i) The request along with all material being presented to Council is not submitted within the timeline (as stated above under 'notice prior to meeting');
ii) The subject matter is deemed to be beyond the jurisdiction of Council;
iii) The issue is specific to a matter properly held in a Closed Meeting, pursuant to Section 239 of the Municipal Act, 2001.;
iv) The subject matter or delegation is repetitive or redundant in nature within the current term of Council;
v) The subject matter is a matter of litigation or potential litigation;
vi) The subject matter is to complain about municipal staff;
vii) The Clerk and Reeve together, reserve the right to refuse or defer any deputation at any time.
Presenters shall not:
i) Address Members directly without permission;
ii) Interrupt any speaker or action of the Members, or any other person addressing the Members;
iii) Speak disrespectfully of any person;
iv) Use offensive words;
v) Disobey a decision of the Chair; and
vi) Enter into cross debate with other presenters, staff, Members or the Chair
If a Deputation is in breach of the rules, the Chair may request the termination of a presentation and/or restrict attendance at future meetings.
All deputation shall be permitted a maximum of fifteen (15) minutes to make the presentation unless Council directs otherwise. The Clerk will provide a timer for Council and the Delegate to follow.
In the event that the subject brought forward to the Members at a Meeting by the Deputation is also dealt with in any other item listed on the agenda, the Chair may call for a motion to amend the Order of Business so that the item may be brought forward for discussion at the same time as the consideration of the Deputation item.
